Konstantly is now on Zapier — automate your entire learning stack

When we launched Konstantly 2.0 in beta, we shipped webhooks and an open API on day one. The goal was simple: anything you could do in the UI, you could do programmatically.

But "API access" only helps the people who can write code. Everyone else still has to file a ticket with their dev team or wait for a custom integration that may never come.

Today we're closing that gap. Konstantly is now officially on Zapier, in public beta, with five triggers and five actions covering the workflows people ask us about most. Full reference docs are live at docs.konstantly.com.

Why Zapier

We could have built a hundred individual integrations. Instead we shipped the one integration that gives you all of them.

Zapier connects to over 8,500 apps — HR systems like BambooHR and Workday, CRMs like Salesforce and HubSpot, communication tools like Slack and Microsoft Teams, spreadsheets, databases, AI tools, and almost every SaaS product your team already uses. With Konstantly on Zapier, every one of those becomes a potential trigger or destination for your learning workflows.

And you don't need to write any code.

What you can automate

The integration ships with five triggers and five actions. Here's how they map to real workflows our customers have been asking for.

Onboarding new employees

The most common request we hear from operations teams: "When a new hire joins our HR system, can we automatically create their Konstantly account and assign their onboarding courses?"

Yes. And now you can do it in three steps:

New employee in BambooHR
  → Create User in Konstantly
  → Add User to "New Hires" group
  → Assign Onboarding Course Bundle

The user lands in their inbox with their first courses already waiting. No admin handoff. No manual provisioning. No spreadsheet of pending users.

Completion notifications

When someone finishes a critical training module, the right people should know about it. Compliance officers, managers, the sales lead waiting on a certification — whoever it is, Zapier makes routing the notification trivial:

Course Completed in Konstantly
  → Post to #training-completions in Slack
  → Add a row to a Google Sheet
  → Update lead status in HubSpot

You can fan out to as many destinations as you want from a single completion event. The trigger includes the course name, learner details, completion timestamp, and final score, so you have everything you need to route it.

Cross-system user sync

If your source of truth for users lives somewhere else — Active Directory, your HR platform, an internal tool — you can keep Konstantly in sync without writing custom integration code:

User added to Sales group in your directory
  → Update User in Konstantly
  → Add User to "Sales" group in Konstantly
  → Assign Sales Enablement courses

Group changes flow through. Custom attributes flow through. The whole pipeline runs automatically.

Triggers

Five triggers cover the events most people want to react to (full reference):

• New Course Published — fires when a course goes live, useful for announcing new training to relevant audiences
• Course Assigned — fires when a course is assigned to a user or group, useful for personalized welcome emails or onboarding sequences
• Course Completed — fires when a learner finishes a course, with the final score and completion timestamp
• New User Created — fires when a new user is added to Konstantly, useful for onboarding flows and CRM updates
• User Added to Group — fires when group membership changes, useful for permission and access workflows

Actions

Five actions cover the things you'd want to do to Konstantly from any other system (full reference):

• Create User — provision a new user with name, email, role, language, timezone, and any custom attributes
• Update User — modify an existing user's information, including custom attributes
• Create Group — create a new group with optional parent group, description, and custom attributes
• Add User to Group — add an existing user to an existing group
• Assign Course — assign a course to one or more users, one or more groups, with an optional deadline

Custom attributes work everywhere they're available in the Konstantly API — single-line text, multi-line text, numbers, dates, booleans, and single or multi-select dropdowns. Any custom field you've configured in your workspace is available in your Zaps without extra setup. See the custom attributes reference for the supported types and mapping rules.

Getting started

Setup takes about a minute:

1. Open the Konstantly app on Zapier
2. Click Connect and provide your API key (find it in Settings → API in your Konstantly workspace)
3. Pick a trigger or action and start building your first Zap

If you'd rather start from a template, Zapier has a few prebuilt Zaps for common Konstantly workflows. Pick one, swap in your own connections, and you're live.

What's next

This is the public beta release. Five triggers, five actions, custom attribute support, real-time sync. It covers the workflows we've heard about most often, but it's the start, not the finish.

We're already working on the next set of triggers and actions — assessment results, enrollment changes, certificate issuance. If there's a workflow you wish we supported, let us know.

Konstantly works best when it's connected to the rest of your stack. With Zapier, "the rest of your stack" now means 8,500+ apps.

Try Konstantly free · Browse the Zapier integration