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Reports and Exports

How to get your numbers out of Konstantly and into the hands of someone who will never log in.

What you'll learn

  • Why there is no report builder, and what to use instead
  • Exporting completion figures for a single course
  • The one screen built for reporting rather than reading
  • What actually lands in the file you send

Reports are exports

Analytics is what you look at. A report is what you send — to a compliance officer, an auditor, somebody who is never going to open Konstantly at all.

There is no report builder here, and nothing to schedule or queue. Every screen that shows you numbers has an Export CSV button on it, and the file downloads immediately. If you want to understand the numbers first, start with Analytics Overview; this guide is about getting them out.

Exporting a single course

The question you are usually asked is narrower than a dashboard: has everyone done the forklift course?

Open the course, go to the Statistics tab, and the top of the page answers it — how many people were assigned it, how many are in progress, how many have finished, and the average score. Export CSV sits next to the filters, so whatever you have filtered down to is what you get.

Filter before you export. The file follows the filters on screen, so narrowing to one group or one date range first saves you trimming rows in a spreadsheet afterwards.

The team report

One screen is built for reporting rather than reading, and it belongs to a team. Open a group and choose Reports.

Across the top are four periods — All time, Day, Week and Month. Everyone in the team is plotted on two numbers: how much of what they were given they have finished, and what they are averaging. That splits them four ways: Leaders are high on both, Challengers score well but have finished little, Outsiders have finished plenty at low scores, and Beginners are low on both. Inactive members sit outside the chart entirely.

The periods are rolling windows counted back from today, not calendar months or weeks. When you file a report, say which window it covers — "the last 30 days as of 14 March" rather than "March".

What lands in the file

Press export on the team report and you get one row per person: name, email, the group and subgroup they belong to, how many courses they were given, how many they finished, and the two numbers the chart was plotting. After that, every group they belong to, their job title, their location and their role.

It opens in any spreadsheet, and it goes to someone with no account at all.

The other cards

The same team appears from several more angles further down the page — how each subgroup is doing, who has started something and not finished it, and who was given something and never opened it.

Every card exports on its own, so you can send the one that answers the question rather than the whole page.

Exporting your people

The Team tab exports too. That one is a roster rather than a result: who is in the organisation, which groups they are in, and what role they hold. It is the file to reach for when someone asks who has access rather than who has passed.

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